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Set up an availability limit yield rule
Set up an availability limit yield rule
Updated over a week ago

💡 Important to know:

  • To create a yield rule, go to Distribution > Yield rules.

    • Use the filters to quickly select specific options.

Definition of availability limit

The Availability limit rule lets you restrict the sale of available room types. This protects you from overbooking and bulk accommodation reservations on specific channels.

There are two types:

  • Availability limit - Amount - limits the room types distributed on your selected channels to a set number.

  • Availability limit - Percentage - limits the room types distributed on your selected channels to a set percentage, rounding down if there is a decimal.

➕ For example:

  • Your property has 20 rooms available for your “Double room”.

  • Your “Double room” inventory is fully available across all channels.

  • There is a risk of all 20 rooms being booked at once, at a lower-than-optimal rate.

  • To eliminate this risk, you could set:

    • Availability limit - Amount to 2, so that only 2 of that room type can be booked, on any channel, at any time. As rooms are booked across channels, the inventory would be topped up to 2 while there is Availability of 2 or more, until fewer than 2 rooms are available. If your Availability drops to 1 or 0, the channels won’t receive 2 anymore but rather the current inventory values: 1 or 0.

    • Availability limit - Percentage to 10%, so that only 10% of that room type can be booked, on any channel, at any time. As rooms are booked across channels, the inventory is recalculated: 10% of 20 is 2, 10% of 15 is 1.5, and so on. The Availability limit - Percentage will always round down if there is a decimal, so if the percentage result has a decimal like 1.5 (10% of 15), only 1 room would be advertised.

Set up an availability limit

⚠️ The selected room types will automatically be topped up in your channels according to the Availability limit rule instead of the value on the Inventory tab. This will continue until fewer than your set threshold remains.

  1. In Distribution > Yield rules, click on the Add yield rule button.

  2. Select Availability limit - Amount or Availability limit - Percentage as the rule type.

  3. Follow the steps by filling in the mandatory information:

Step 1: Rule name

  • Rule name - give your rule a unique name that reminds you of what it 's about. This name is for internal reference only so your guests won’t see it anywhere.

➕ For example, if you are setting an Availability limit - Amount, "Double room preventive availability limit (2)"; if you are setting an Availability limit - Percentage, "Double room preventive availability limit (10%)”.

Step 2: Room types and availability

  • Which room types does this rule apply to? - tick all the room types that you want this rule to apply to.

  • Availability limit - set a limit number. This will be the maximum number of rooms that your selected channels are able to sell simultaneously.

⚠️ If you set an Availability limit - Percentage , the Availability sent to your connected channels for your room types will be rounded down if decimals are part of the equation.

Step 3: Channels

  • Which channels does this rule apply to? - tick all the channels that you want this rule to apply to.

Step 4: Applicable dates

  • Set dates for the following date range: you can choose between the following options:

    • Always - for the rule to apply all the time, regardless of dates.

    • Selected dates only - for the rule to apply only to specific date ranges. When selected, you will need to fill in the Start and end dates to specify the rule’s applicable dates. Use the Add new date range button to add another set of dates.

  • Selected days - choose the applicable days for this rule (highlights in blue).

Step 5: Review and save

Check that all the information is correct, then Save.

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